The AP Data Entry File Maintenance specialist inputs invoices and maintains files.
**Requirements**:
- File maintenance of vendor's invoices, statements and other accounts payable files.
- Accurate data entry of vendor invoices with continued emphasis on maximizing vendor early payment discounts.
- Maintain timely & accurate filing of vendor invoices, credit memos & statements.
- Organize Electronic Filing Cabinet for digital invoice files.
- Attend department and company meetings as scheduled.
- Coordinate transfer of files to offsite storage.
- Prepare vendor checks for mailing.
- Ensure vendor problems are handled in a timely manner.
- Assist Accounts Payable Reps retrieve invoice copies.
- Perform other duties as assigned.
**QUALIFICATIONS**:
- High school diploma or General Education Development (GED) or equivalent; one or more years' experience or training; or equivalent combination of education and experience.
- Advanced English (B2+)
- Personal computer experience and proficiency in Microsoft Word, Outlook and Excel.
- Detail-oriented.
- Excellent verbal, written and telephone communication skills.
- Able to operation of office equipment such as computers, telephones, facsimile machines, 10-key calculators, etc.
- Keyboard speed and accuracy.
- Ability to write short correspondence.
- Ability to accurately spell.
- Ability to speak and write English in a clear, understandable manner.
- Ability to accurately follow detailed procedures and processes.
- Ability to work accurately in a fast-paced environment.
- Ability to work with a diverse group of people.
- Ability to work comfortably under pressure.
- Ability to prioritize and work multiple tasks and exceeds deadlines.
- Ability to work independently and with a group on various on-going projects simultaneously.
- Effectively communicate with internal and external customers (management, co-workers, vendors and customers.)
- Ability to concentrate for extended periods of time.
- Excellent oral and written communication skills.
- Must have the ability to carry out instructions furnished in both oral and written form.
- Ability to plan and organize time and projects efficiently.
- Ability to exchange and furnish information requiring detailed explanations and maintain active discussions with customers and other work groups.
- Maintain a professional working relationship with customers and co-workers at all times.
- Ability to act in an ethical, honest and professional manner at all times.
- Desire to work independently as well as in a team environment.
- Maintain discretion with all company information regarding customers, pricing, products, and procedures.
**Benefits**
- Hybrid (2 days Office/Ultra park II Lagunilla, Heredia)
- Private Medical Insurance
- Asociacion Solidarista
- Life Insurance
- Personal Day Off
