**Who we are**:
TCS World Travel have been enriching lives through our all-inclusive jet expeditions and custom itineraries for almost 30 years. We are the world's most awarded private jet expedition company. Our all-inclusive journeys deliver unparalleled and meaningful experiences, with exceptional service, in unique destinations around the globe. We are also the private jet tour operator for distinguished organisations like Four Seasons Hotels & Resorts and Smithsonian Journeys.
**Position and Summary**:
The Trip Budget Specialist's core responsibility is to manage TCS' trip budgeting tool in Microsoft Excel, making sure they remain accurate and up to date. Their primary role is to analyze the budget for each program as accurately and efficiently as possible using Excel and data management.
This is a 1 year fixed term contract position offering $20000 - $25000 per year starting as soon as possible. This is a hybrid role requiring 2 days per week in the office which is located in Escazu, San Jose.
**Key Responsibilities**:
- Manage simultaneously 40+ budget sheets: set priorities, establish timelines for finalization, review, etc.
- Create trip budgets.
- Collect data saved on our network and enter relevant prices from different sources: hotel contracts, request for proposals, invoices.
- Enter and format the data into an Excel spreadsheet, adding links to other spreadsheets and formulas.
- Estimates costs as needed.
- Ensure all cost items have been accounted for.
- Update budgets throughout the trip planning process.
- Identify and fix errors within the budget sheets.
- Set up meetings with members across teams to review their budget sheets. Discuss improvement goals and how to reach them.
- Compare budgeted to actual spending: Explain large variances and implement budgeting changes where needed.
**What we are looking for**:
- Sophisticated expert level Microsoft Excel skills.
- Bachelor's degree or equivalent experience in business or related field required.
- 1+ years of work experience in tourism, event planning, handling budgets and/or cost forecasting.
- Confident in making financial forecasts with limited information.
- Comfortable running spreadsheets with large amounts of data.
- Ability to troubleshoot and find opportunities for improvements.
- Good interpersonal skills
- Strong attention to details
**Physical & environmental requirements**:
The physical and environmental demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to work in a confined office space at a computer station and monitor for much of the day
- Ability to talk, see, hear, and use hands/fingers to operate a computer and telephone keyboard
- Ability to lift up to 20 lbs
- Low to moderate noise (i.e. business office with computers, phone, printers and light foot traffic)
**Diversity and Inclusion**:
We believe people are happier and perform best when they are able to be their true self, and that diverse teams deliver better results.
Together we will cultivate a diverse, equitable and inclusive environment, where everyone can flourish. We are committed to driving change through increasing awareness of, and counteracting, unconscious bias; building an inclusive culture, and embracing diversity in all its dimensions.
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