Job Summary:
The individual will be responsible for ensuring that all payables, travel & expense and/or vendor control transactions are processed efficiently and effectively, in accordance with established service levels and other contractual requirements. The individual will be responsible for all related tasks associated with invoices and payment processing, including receiving, recording, posting, and verifying accounts payable transactions to journals, ledgers, and other records. Responsibilities including working with the Migration Team on the transition of BPO functions from the various markets to Auxis' Costa Rica Service Center, as well as supporting the to-be process design, organizational design, technology deployment to support these operations.
**Responsibilities**:
- Review, process, and code invoices accurately and efficiently, ensuring compliance with company policies and procedures.
- Verify invoices for appropriate documentation, approvals, and accurate general ledger coding.
- Resolve complex issues and discrepancies related to invoices, payments, and vendor accounts.
- Coordinate with vendors and suppliers to address inquiries, resolve disputes, and ensure timely and accurate payments.
- Prepare and process payment batches, including checks, wire transfers, and electronic payments, while ensuring accuracy and adherence to payment terms.
- Reconcile vendor statements and proactively follow up on outstanding balances or discrepancies.
- Analyze accounts payable data and provide reports and insights to management regarding vendor performance, payment trends, and cost-saving opportunities.
- Assist in the development and implementation of accounts payable policies, procedures, and controls to enhance efficiency, accuracy, and compliance.
- Collaborate with cross-functional teams, such as procurement, finance, and IT, to streamline processes and improve communication and coordination.
- Provide guidance and support to junior AP clerks, including training, mentoring, and reviewing their work for accuracy and completeness.
- Participate in month-end and year-end closing processes, including reconciling accounts payable transactions, preparing accruals, and generating financial reports.
- Support internal and external audits, providing necessary documentation and addressing audit inquiries.
- Stay updated on industry best practices, emerging trends, and changes in accounts payable regulations to ensure compliance and recommend process improvements.
- Identify and implement automation and digitization opportunities to streamline accounts payable processes and improve productivity.
- Work with the BPO Migration Team on the transition of all in-scope functions from the various markets to Auxis Costa Rica.
- Review "as is" processes, roles and responsibilities and provide input to the Migration.
Skills and Experience:
- Bachelor's degree in accounting, finance, or a related field. Relevant certifications (e.g.,
- Certified Accounts Payable Professional) are a plus.
- Significant experience (3+ years) in accounts payable or a similar finance role, with
- progressive responsibilities.
- Extensive knowledge of accounts payable principles, practices, and procedures.
- Proficient in using accounting software and ERP systems, with Intermediate/advanced Excel.
- skills.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to work independently and collaboratively in a team environment.
- Knowledge of basic accounting principles and practices.
- Familiarity with relevant laws, regulations, and compliance requirements.
- Ability to handle confidential information with discretion and integrity.