Are you an organized individual with strong interpersonal skills? We are looking for you! The purpose of the job is to provide administrative and secretarial support to members of the organization and provide backup, as needed.
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**Core responsibilities**: General Administrative Support
Support multiple C-Suite executives within Moody's Investor Services
Provide general administrative assistance including calendar management, occasional travel coordination, filing expenses and presentation preparation. Acquire and maintain a good understanding of Moody's business, and particular business lines being supported, to provide optimal customer service. Uses initiative to relieve executives of detailed work.
Department Wide Support
Support department-wide activities and acting as a general resource / knowledge-keeper for your executives and their direct reports.
Administrative Back-Up
As needed, during vacations and times of absence, provide back-up assistance in order to ensure uninterrupted flow of operations with regard to support staff, technology, and all in-office and remote issues.
Meeting Coordination
Process meeting requests for the team including setting up virtual and occasional in-person appointments, reserving conference rooms, requesting security passes for guests, refreshments, etc.
Travel & Entertainment
Arrange all travel for managers including air, rail, car service, and hotel and conference registrations taking care to be mindful of timeframes and working to ensure that the most economical options are taken advantage of. Preparation of T&E reports for each team member supported, ensuring that company policies are followed and that relevant information is included.
Expense Reports:
Process the expense reports for C level executives for travel and meals.
Correspondence
Prompt and accurate preparation of various correspondence.
Liaison
As needed, assist in coordinating efforts with Technology, Building Services, and others to ensure the group's needs are met
Other
Learning Microsoft Teams, SharePoint, and our intranet system (MINT) to maintain teams' internal communications platforms. May be called upon to tackle additional responsibilities and/or perform other tasks as assigned.
Occasional in-person support may be required if located in the NY Metro Area.
- At least 3-5 years of related experience working in a corporate environment
- Comfortable working with C Suite Executives
- Strong proven solid understanding of Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint. Familiarity with SharePoint and Microsoft Teams as a team communication tool is a bonus.
- Solid organization skills
- Proactive work style
- Excellent interpersonal skills and phone/video call demeanor
- Strong verbal and written communication skills - ability to convey thoughts clearly and succinctly and to communicate pertinent complex information in a clear and organized manner; ability to compose general correspondence, memos, and other documents that require little or no editing by the manager.
- Capacity to adapt to shifting priorities
- Strong orientation toward teamwork
- Ability to work independently and with mínimal direction
- MIS Management
Moody's is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.
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