This position is created to supervise and manage agents for the process of vendor invoices in a timely and effective manner to pay the vendors.
Pursuing continuous improvement of the processes to satisfy our external and internal customers.
Assist the management to accomplish better practices in terms of processes, costs, and staff.ESSENTIAL DUTIES AND RESPONSIBILITIES:Read, analyze and enter data of all vendor documents into HWL systemsReview invoices for payment by comparing estimated costs in the operational systems versus the actual amount on the invoicesForward invoices with missing or wrong reference number to the Accounts Payable team for follow-up with vendorForward invoices with discrepancies, between estimated costs and actual amount for branches offices to approve or disputesMeet quality goals and metrics defined by the management teamFollow processes defined by the management teamFollow up JIRA dashboardsFollow up Invoicing daily duties and goalsSupervise HBSCR policy compliance (vacations approval, ADP requests, dress code, among others)Update SOPs, Manuals, Flowcharts and DWI for the Invoicing processAdditional tasks as assigned by the SupervisorSUPERVISORY RESPONSIBILITIESThis position does not supervise any direct reports.
QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EDUCATION AND EXPERIENCE:Bachelor's degree (B.A.)
in accounting or equivalent combination of education and work experience will be considered in lieu of educational requirementMinimum of three years of experience in accounting department requiredOne year of previous supervisory experience preferredKnowledge of the freight forwarding industryKNOWLEDGE, SKILLS & ATTRIBUTESFinancial acumen – understands business driversResults-oriented – drives strategy and executionLeadership – demonstrates professionalismCustomer-focusedOrganizational skillsTime management and prioritizationAdaptable / flexible to high-pressured environmentProficient in Microsoft Office Suite (Word, Excel, PowerPoint), Email, and InternetStrong written and verbal communication skills in English in order to present information to customers, management, and subordinates in a professional settingAbility to calculate figures and amounts such as freight rates, discounts, and other percentages Analytical skills / problem-solving abilityCoaching skills – able to train, coach, and develop subordinatesPHYSICAL DEMANDSFrequently required to stand, and walkRegularly required to sit for extended periodsRegularly uses arms to reach, hands and fingers for computer and phone useSpeaking clearly and listening for heavy phone contactRequires close-up and computer screen distance vision abilityReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.WORK ENVIRONMENT The work environment characteristics are similar of those of an office setting with various office equipment.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
