At World Fuel Services, our employees are the key to our global success.
We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team.
Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued.
Our high-performance culture is what allows us to drive sustained growth.
Stronger together, we promote an environment where individuals can thrive.
The Financial Operations Coordinator is responsible for all fuel uplift related activities for their assigned customers and/or airport locations and must accurately account for all transactions.
This includes all fuel uplifts activities for contract fuel customers as well as AD HOC flights or diversions.
Track and process supplier invoices within the vendor terms.
Research discrepancies and escalate disputes prior to supplier invoice due date.
Key Responsibilities:
- Ensure timely receipt and accurate processing of fueling information for assigned locations, including AD HOC, diversion or maintenance flights.
Responsible for meeting and staying well within established deadlines.
A high degree of accuracy is expected and required.- Utilize established processes and procedures to extract uplift information from various websites and upload the data into Oracle.
If website not available, utilize other established processed and tools to extract the data form PDF files or excel spreadsheets sent by business partners.- Research and resolve potential discrepancies in a timely manner.
Escalate issues to Fuel management team and/or FM Manager in a timely manner, providing appropriate documentation and detailed information for quick and accurate resolution.- Properly research cause of vendor discrepancies prior to initiating external dispute process.
Inform Management if discrepancy is a result of an internal data issue, so corrective action is initiated and repetitive instances are prevented.- Maintain all supplier invoices processed or disputed prior to due date.
Provide Vendor Reconciliation team with all appropriate documentation when raising a dispute.- Provide Supervisor and/or Manager with requested documentation in order to respond to any customer inquiry, dispute and/or request in a timely manner.
Documentation in support of a credit and/or rebill should conform to internal guidelines set forth by Auditing.- Prepare all fuel documents in the proper manner for archiving in FileNet or Box.
All data must be immediately available for internal or external audits.
**Requirements**:
- At least 1+ years of experience in Accounting, Billing, or Payables.- Good verbal and written communication skills in English and Spanish.- Knowledge of Excel, other MS Office Suites, and Oracle Financials or other ERP Systems.- Associate's Degree, Technical School diploma, or other two-year program.- Specific Area - Business/Accounting/Finance