Executive Assistant

**Responsibilities**:

- Manage calendar for internal/external meetings
- Planning and scheduling meetings including room reservations, invitations and accommodations, minutes preparation and distribution, and agenda development
- Prepare all types of correspondence often acting independently, including letters, memorandums, agendas, reports; prepare additional documents as needed including composing, proofreading, formatting, and editing documents into client (internal and external) ready deliverables
- Coordinating and confirming travel arrangements
- Prepare and review expense reports and submit in Concur
- Manage and submit time reporting in Salesforce
- Manage and maintain contacts in Salesforce
- Create original Word documents and PowerPoint presentations
- Serve as a point of contact for execution of administrative support for senior firm leadership when needed
- Other duties and projects as assigned

**Qualifications**:

- A minimum of five years of experience supporting an executive or executive team in an administrative role
- Advanced knowledge of Word, Excel, PowerPoint, and Outlook
- The ability to prioritize and handle multiple projects to meet deadlines with mínimal supervision
- Excellent oral and written communication skills, with ability and comfort level communicating with senior management
- High energy, positive attitude, self-starter, and independent thinker
- Demonstrated experience maintaining confidentiality and building trust across the executive level
- Outstanding interpersonal skills with high degree of EQ