Hybrid
Agency:
HPS Magma
Job Description Summary:
Prose on Pixels is looking for a full-time Executive Assistant to join our growing team. POP is a creative production agency and full-service global content studio. The creative capabilities include Live Action Production (stills and video), Video Editing, Animation/Motion Design, Graphics, Audio and Video finishing.
Are you a driven and organized individual seeking a fulfilling role where you can make a real impact? Look no further! We're in search of a highly motivated Executive Assistant to join our team and take ownership of this pivotal role.
At our company, we foster a positive and collaborative culture where your contributions are valued and celebrated. If you thrive in an environment that offers both freedom and responsibility, and if you're passionate about making our team more efficient and effective, we want you on board!
Job Description:
Key Responsibilities:
- Serving as a primary point of contact and liaison between the executive and internal/external stakeholders, including senior leaders, staff members, clients, and partners. This may involve drafting communications, preparing presentations, and representing the executive in meetings or events.
- Assisting the executive in managing their schedule, priorities, and commitments. This may include organizing meetings, coordinating travel arrangements, and preparing briefing materials.
- Oversee multiple busy calendars, proactively resolving conflicts and ensuring optimal time management for the executive's priorities.
- Provide analysis, recommendations, and advice to the executive to support decision-making processes. This can involve synthesizing complex information, conducting risk assessments, and identifying opportunities for improvement.
- Efficiently handle a high volume of expenses with precision and timeliness.
- Coordinate meeting logistics, including audio/video conferencing setup and catering arrangements remotely.
- Oversee key projects and initiatives on behalf of the executive, ensuring they stay on track, meet deadlines, and achieve objectives. This can involve coordinating cross-functional teams, managing resources, and resolving issues as they arise.
- Stay updated on policy and technology developments.
- Demonstrate exceptional multitasking and prioritization skills.
- Exhibit flexibility in schedule while prioritizing work-life balance.
Requirements & Skills:
- 5-7 years of experience being an Executive Assistant.
- Excellent English communication (written & verbal) and interpersonal skills, C1 Level required.
- Proficiency Outlook, Teams, Zoom, PPT, Word, Excel.
- Outstanding ability to execute reliably by solving problems proactively and prioritizing time and tasks.
- Attention to detail, especially as it relates to handling calendars and travel.
- Resilience to navigate competing priorities and constant change during busy periods.
- True enjoyment from helping others and building a strong office culture.
**Education**:
- Bachelor's degree in administration or any related field.
Contract Type:
Permanent
Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual's ability to perform their job.