Division Resource Analyst

Job Summary
The Division Resource Analyst performs high-level analytical and technical budgetary work required to administer various budget programs and funds for the division. Reporting to the Senior Director of Budget Planning and Operations and receiving work lead from the Financial Planning Officer, the Analyst operates independently to provide analytical support across financial policy development, budget planning, allocation, maintenance, and reporting. This position is responsible for conducting detailed analyses to inform financial forecasts, resolving discrepancies, and ensuring accurate budgetary oversight. In addition to managing databases and financial processes, the Analyst monitors financial activities for self-support and SJSU Online programs, trust fund, and cost recovery activities to ensure compliance and solvency. They also lead budget training initiatives for division staff and contribute to continuously improving financial workflows and reporting systems, applying innovative solutions to address complex budgetary challenges.

Key Responsibilities
Conduct data-driven analyses to inform financial forecasts and strategic budget planning.
Implement and monitor operating budgets, including processing budget transfers and journal entries and maintaining budget ledgers
Identify and investigate anomalies, analyze reserve balances, and recommend actions to maintain balanced accounts
Contribute to the preparation of various budgetary reports, including annual base submissions, division budget plans, business plans, and stakeholder presentations
Manage assigned program and unit budgets, ensuring accurate quarterly reporting, budget maintenance, and financial oversight
Manage Interagency Financial Transactions, collaborating with Accounting and Budget & Financial Management to ensure accurate and timely allocation
Monitor and reconcile self-support and revenue funds, ensuring solvency through consistent review against enrollment and fee levels
Manage the workflow for specific self-support scholarship programs, ensuring efficient and accurate processing
Coordinate the Item Type rollover process, handling change requests in a timely manner.
Ensure compliance and setup for special session programs, including maintenance of class codes, department codes, and Item Types
Serve as the backup for PaCE and SJSU Online faculty appointments and payroll activities
Serve as the backup for student drop and refund petitions for self-support programs
Analyze budget and financial reports, identifying discrepancies and ensuring corrective actions are taken
Conduct both high-level and detailed cost factor analyses to support data-driven decision-making
Produce and present high-quality financial reports, offering reliable insights, recommendations, and conclusions
Develop queries, maintain local data repositories, and generate reports that aid financial and workforce planning
Lead and coordinate the division's budget and financial training program, developing content and training materials and delivering engaging courses
Design and implement budget and financial processes, workflows, standards, and procedures to optimize division operations
Actively participate in division-wide meetings to provide budget insights and updates
Mentor and guide division budget staff, providing expertise on financial matters and system usage
Leverage technology and communication tools to standardize messaging, promote best practices, and ensure compliance with division procedures

Knowledge, Skills & Abilities
Thorough knowledge of budgetary principles, including position control, activity based costing, and budgetary alignment
Working knowledge of the principles and practices of governmental budgeting and accounting
Knowledge of (or ability to learn) the State of California budget structure as it specifically relates to the CSU
Knowledge of the financial structure and procedures of SJSU, including its purpose, functions, and fiscal organization
Knowledge of campus systems including CFS, Financial Transaction Systems (FTS), PeopleSoft Query, Finance Data Warehouse
Working knowledge of research techniques and of statistical principles and procedures
Advanced financial analysis skills sufficient to develop budget scenarios that include a variety of inputs
Ability to identify weaknesses in business processes and take corrective action
Knowledge of campus systems including CFS, Financial Transaction Systems (FTS), PeopleSoft Query, Finance Data Warehouse
High level of organization and planning skills
Ability to work with mathematical concepts in preparation of complex financial analyses and reports
Ability to create or design new ways to display financial information or concepts in graphical formats for leadership
Strong knowledge of Microsoft Excel, DocuSign, Google Drive applications, database management, and query tools
Ability to identify weaknesses in business processes and take corrective action
Ability to compose and appropriately format correspondence and reports
Ability to interpret, explain, and apply a variety of complex statutes, regulations, codes, policies and procedures
Ability to take initiative, demonstrating resourcefulness and attention to detail
Ability to handle multiple work priorities, organize and plan work and projects
Ability to compose clear and concise correspondence and reports
Excellent oral and written communication skills
Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
Excellent customer service and public relations skills
Cultural competency skills to engage with individuals from diverse backgrounds
Ability to communicate with constituents in a professional and respectful manner

Required Qualifications
A bachelor's degree and/or equivalent training
Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications
Bachelor's Degree in business administration or a related field, with a concentration in Accounting or Finance
Three years of relevant work experience performing similar functions
Experience with CSU financial, budget, accounting, purchasing, and payroll policies and procedures
Experience with CSU accounting and financial reporting systems, including CFS, PeopleSoft, and Data Warehouse

Compensation
Classification: Administrative Analyst/Specialist – Exempt II
Anticipated Hiring Range: $7,693/month - $7,938/month
CSU Salary Range: $5,537/month - $10,014/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
Resume
Letter of Interest

All applicants must apply within the specified application period:January 17, 2025 through February 2, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information
University Personnel
******
408-924-2252

CSU Vaccination Policy
The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/and questions may be sent to****** .

Additional Information
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf.The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email ****** .
Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email ****** .
Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement
San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).