At World Fuel Services, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.
Introduction:
As part of the Central Procurement Office (CPO) support the Global Procurement team in the Procure-to-Pay process and provide administrative support.
ROLES AND RESPONSIBILITIES:
- Procure-to-Pay:
- Create Purchase Requisitions and Purchase Orders on behalf of business/approvers for assigned geographies/purchasing categories.- Communicate Purchase Orders to suppliers and internal stakeholders.- Verification and validation of PO related invoice payments, creating Receipts where applicable.- Follow up Blanket Purchase Order fulfillment, following Category Owner's instructions.- Address PO invoice holds in coordination with Accounts Payable, Category Owners and the Business.- Work with Accounts Payable to ensure payments are issued to suppliers in a timely manner.- Monitor "Open POs report" to ensure list of open POs is up to date, managing own aging POs backlog (i.e. closing inactive POs).- Monitoring the daily operations of procurement activities and reporting progress to the Procurement Program Manager.- Administrative duties as necessary.- Operate within World Fuel Services policies, processes and systems and promote compliance and adherence to best practices at all times.
Administration:
Support the Procurement team with training & support of ERP (Oracle Fusion) and other Procurement tools (such as Tableau reports, contracts and savings tracker etc.)- Log and track system related issues until resolution.- Assist with testing and validation of new ERP Entity set ups.- Manage the Procurement Card (P-Card) process, establishing new card accounts, providing training to new users, maintaining cost coding routines and ensuring adherence to the policy.- Establish, maintain and track a companywide contract repository.- Maintain supplier database.- Maintain Procurement SharePoint site.- Ensure quality of Purchase Requisitions for Delegated Procurement categories.- Collate reports, such as spend analysis.- Monitor the fulfilment of the Procurement Policy using existing tools and reports.- Partner with Accounting to assist with PO coding issues, as well as performing audits/checks to ensure POs are raised with correct codes and parameters.- Assist collating local procurement processes.- Ah-hoc purchasing, especially as a backup for colleagues on leave.- Actively suggest, map and assist in implementing improvements of Procurement tools.- Any administration duties as necessary.
Skill Set Required- Mainstream Procurement System (Oracle Fusion preferably)- Strong communication skills (written and oral) in English - C1- Min 3 years' experience in Administrative/Finance functions, experience in Procurement is desirable but not mandatory.- Strong educational background, ideally degree qualified in a relevant discipline, however working experience could replace a formal education.- Highly organized and methodical, with high level attention to detail.- Can do, proactive attitude.- Willing to learn.- Comfortable with working on own initiative, capable of building collaborative relationships with key stakeholders and suppliers.- Ability to work within tight deadlines is essential.- Experienced PC User, familiar with MS Office, preferably with an advanced level in Excel