At World Fuel Services, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.
The Analyst, Account Payable Operating Expenses (A/P OPEX) primary responsibility is to ensure Operational cost invoices are processed and validated timely and accurately. The Analyst, A/P OPEX will collaborate with the procurement, accounting teams and the wider business to validate Vendor invoices and correctly allocate the costing.
PRIMARY DUTIES & RESPONSABILITIES
- Match PO to vendor invoice; work with operations personnel to resolve discrepancies.
- Verify Subcontractor pay requests and material invoices for over billing and get approval by project manager before processing.
- Verify sales taxes on vendor invoices; report multi-jurisdictional sales and use taxes.
- Maintain AP OPEX shared outlook mailbox, by responding timely with accurate information to both external and internal customers, working to a maximum 24-hour response time.
- Provide problem and invoice resolution assistance to vendors and internal company personnel with tact and diplomacy, act as a liaison between departments and vendors.
- Reconcile vendor statements, verifying account discrepancies; identify and implement corrective actions.
- File end of month payable reports.
- Validate completion of purchase orders and close timely.
- Assist on providing information relating to our SOX controls with Internal / External Auditors.
- Communicate efficiently with business partners, team members, and Management.
**REQUIREMENTS**:
- Degree level or possess an equivalent level qualification
- 1-2 year's experience in Account Payable
- Strong analytical and problem-solving and organizational skills
- Strong communication skills
- Innovative in providing and addressing business needs in a changing environment
- International experience is preferable
- Use of Microsoft Office Suite including Word, PowerPoint, Access, Excel and Outlook, and willingness to experiment and work with new technologies