Arxada is a global specialty chemicals business that's committed to solving the world's toughest preservation challenges through better science. (With a proud history of innovation dating back more than a century), we aim to help our customers develop more sustainable solutions that protect and maintain the health and wellbeing of people and extend the life of vital infrastructure while working to reduce our and our customers' ecological footprint.
Sustainable preservation is one of our top priorities. We are making significant strategic investments that will not only decrease our own environmental footprint, but also help customers adapt to long-term environmental and social change through the development of cleaner, greener solutions.
We are looking for an Executive Assistant in San Jose, Costa Rica to support five Vice President's in our MCS business. In this highly visible role, we require an uppermost level of professionalism, confidentiality, and flexibility. This is a hybrid role requiring you to be in the office one day a week.
Essential Job Functions:
- Full administrative support to five business vice presidents: maintain schedule, coordinate meetings/conferences with internal and external stakeholders, provide logístical and travel support including visa organization.-
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.-
- Coordinate travel arrangements and reservations.-
- Maintain various records and documents for company executive(s).-
- Organize events, workshops, and various meetings (internal, external, local, and international) for the leaders.-
- Purchasing Requests / SAP vendor management / invoice management.-
- Project management and general support.-
- Vacation substitution for other Executive Assistants.-
- Managing SharePoint content.-
- Working with HR for onboarding tasks.Qualifications & Experience:
- Three to five years' prior experience in supporting a senior executive.-
- Excellent computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel). SharePoint is a must.-
- Exceptional writing, editing, and proofreading skills.-
- Excellent organization and time-management skills.-
- Bachelor's degree preferred.-
- Experience supporting leaders in a remote environment (US and Europe exp a plus).-
- Fluent English-speaking skills-
- Excellent written and verbal communication skills.Arxada has world class offering in two distinct areas:
- Microbial Control Solutions (MCS) focuses on threats posed by microorganisms to people and planet through five distinct business lines including Professional Hygiene, Home & Personal Care, Wood Protection, Paints & Coatings and Material Protection.
Arxada is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a qualified individual with disability, protected veteran status, or any other characteristic protected by law.
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