Community Events Analyst

Job SummaryReporting to the Dean of Humanities & the Arts, the Community Events Specialist is charged with the planning and support of curricular programming events for the College and all of its units. This position is key in working with faculty, staff, and students to ensure clear processes and outcomes for all sponsored College events. The Community Events Specialist is expected to work alongside the Director of Public Programming and Marketing Coordinator and Project Specialist to assist the faculty and staff in producing consistent quality events and communication support for the College of Humanities and the Arts. The position provides awareness of the college's brand identity, mission, and vision to produce a wide range of university and public events that involve a collection of SJSU stakeholders, community leaders, and public supporters. Will involve evening and weekend work, as events are scheduled.Key ResponsibilitiesDevelop and plan timelines, monitors budget, provide faculty budgetary guidance and support, and coordinate Humanities and Art (H&A) Artistic Excellence Programming outreach events within SJSU, City of San Jose, and surrounding communityEnters purchase orders, direct payments, reimbursements, travel authorizations, travel reimbursements for AEPG events and other H&A eventsTracks budget allocations and expenses for AEPG events and other eventsCoordinates with FD&O, Events Center and Purchasing, as neededCoordinating staffing needs with the College and department(s) associated with the event. Including set up, event duration, and breakdownEvents range from small dinner gatherings and small receptions to large-scale gala-type eventsCreate engaging content to announce and publicize eventsHire, train, and supervise student assistantsUpdate College directories, calendars, websites, and other social media avenues to drive engagementAssist with running reports and creating surveys of Directed Self Placement courses.Release students holds in PeopleSoftDesign and create engaging text, image, and video content for College website and social media accounts to create an online presence for college programs and eventsKnowledge, Skills & AbilitiesAbility to handle multiple work priorities, organize and plan work and projectsAbility to perform accurately in a detail-oriented environmentAbility to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutionsAbility to maintain confidentiality and appropriately handle sensitive communications with employees and external agenciesGeneral knowledge of University methods, procedures, and practices; English grammar, business writing, punctuation, and spellingAbility to compose and appropriately format correspondence and reportsGeneral knowledge of standard office technology and systems, and software applications such as word processing, spreadsheet, and database managementAbility to learn PeopleSoft and Oracle reporting systems and extract financial information from mainframe financial or student systemsDemonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the departmentAbility to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not existAbility to troubleshoot most office administration problems and respond to all inquiries and requests related to work areaStrong oral and written communication skillsMust possess excellent customer service and public relations skillsRequired QualificationsA bachelor's degree and/or equivalent trainingAdministrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programsPreferred QualificationsBachelor of Arts or Bachelor of Science related to disciples in H&A or businessFour (4) years of related experience in office management, event management, project management and customer serviceExperience with computers, relational databases, and spreadsheets applicationsExperience in the supervision and training of staff and familiarity with university policies and department proceduresCompensationClassification: Administrative Analyst/Specialist – Non ExemptAnticipated Hiring Range: $5,130/month - $5,517/monthCSU Salary Range: $3,518/month - $6,791/monthSan José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .Application ProcedureClick Apply Now to complete the SJSU Online Employment Application and attach the following documents:ResumeLetter of InterestAll applicants must apply within the specified application period:December 6, 2023 through January 21, 2024.This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.Contact InformationUniversity ****** 408-924-2252CSU Vaccination PolicyThe CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/and questions may be sent ****** .Additional InformationSatisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf.The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email ****** .Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email ****** .Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.Equal Employment StatementSan José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).